Hiring maintenance staff for your management company? Consider

Virtual Maintenance Coordinator


Is your management company, condo association, HOA, or Co-op looking for qualified assistance for your maintenance team? Consider adding a Maintenance Coordinator Virtual Employee (VE) to your team.

Extend the Capacity of Your Maintenance Team

Maintenance staff can take up a lot of your budget. Rather than adding more maintenance managers, consider supplementing your maintenance team with an off-site maintenance coordinator.

The Maintenance Coordinator VE is highly organized and trained to keep on top of all your critical maintenance tracking needs so your on-site maintenance team can focus on getting the work done.

Once you have added a Maintenance Coordinator VE to your team, you will wonder how you ever lived without!

Just some of the tasks your maintenance administrator can help with:

  • Managing service requests and work orders
  • Creating and maintaining maintenance calendars
  • Scheduling preventive maintenance
  • Job scheduling for contractors and employees
  • Creating and distributing RFPs
  • Gathering bids on jobs to be done
  • Managing correspondence (phone and email) on work orders and capital improvement projects.
  • Job costing, billing summaries, and burden rate tracking
  • Maintaining vendor contracts and renewals
  • Tracking contractor insurance and workman’s comp expirations/renewals

Find Your Perfect Match with HireSmart

Get Started

HireSmart Virtual Employees (HSVE) matches qualified candidates to your expectations and then trains, assesses, and certifies them to meet your exact needs. Your HireSmart Maintenance Coordinator Virtual Employee comes to your virtual doorstep ready, able, and willing - at a fraction of the cost of hiring and onboarding a new in-house employee.

When you recruit your next employee through HSVE, you can rest assured that you are getting a great-fit employee who can take on whatever you need and do their job to the fullest extent. HSVE will bring candidates that perfectly fit your needs and have demonstrated the ability to think on their feet, learn quickly, and apply new skills in the fast-paced Condo/HOA management environment.

All the benefits, at a fraction of the cost

Your virtual maintenance coordinator works full-time exclusively for you. They are exactly the same as a remote employee you hire, except you don’t have to pay extra when you run the Payroll.

Your virtual employee will be billed as any other vendor, so you don’t have to foot the bill for the extensive list of benefits a prospective new employee would need. And as a fully remote virtual employee, you don’t need to spend money on additional on-site costs like equipment and furniture either.

Ready to get started? Get Your free consultation!

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