Motivating virtual teams doesn’t have to be challenging. Having virtual staff members in your business can generate favorable results as discussed previously on how virtual employees can make you healthier and my 7 reasons to hire a virtual employee.
Motivating virtual teams is very similar to motivating internal teams. The most common complaint is the feeling of disconnect between the virtual team members and in-house staff. One of the best ways to motivate your virtual team is to include them in virtual meetings and make the group interactive. I have personally been included in many virtual meetings with other colleagues across the globe.
Virtual meetings have become a more common method to effectively communicate with a dispersed workforce. It allows you to hire the very best talent, regardless of where you are in relationship to where your workers. In essence, allowing your business to operate at anytime and anywhere.
Technology and fast-changing tools have equipped business managers to conduct communication in a much more convenient way through conference technologies and mobile access. Business huddles now transcend global boundaries and has transformed into a common practice even in the small to medium sized businesses where as before, only the larger companies could afford such a luxury.
To help you in having better communication between internal and external workers, I have come up with 3 effective strategies to make virtual meetings productive.
Plan in Advance
As a business manager, part of my responsibility is to create and provide the entire backbone strategy of each meeting. Preparing and distributing the agenda before the meeting provides my staff the opportunity to understand business objectives and to plan their ideas and concepts for sharing in advance. This allows for much better dialog and ideas to flow.
Collect Everyone’s Input
If possible, make sure it’s an interactive experience for everyone involved when conducting a meeting. It might be difficult when participants are connected via keep track of who is actively engaged. This is another reason having an advanced agenda can help. You can then ask others to take a role allows for a more collaborative meeting. This also gives you an opportunity to learn from your staff and see what insights they have based on their perspective.
Stay On Track
It may be necessary to intervene if a participant or the group gets off-topic or end up discussing information that is out of sync with the meeting objectives. Although everyone’s input matters, as the chairperson of the meeting, you should control the meeting flow. If a certain topic goes a different way it is best to get back on point and schedule that topic in a future meeting.
Keeping meetings on point and fairly brief allows the meetings to be more meaningful. It also keeps the feeling of being “meeting to death”. I highly recommend shorter meetings weekly with a set agenda to keep everyone apprised of pertinent information. Monthly there should be slightly longer meetings with the objective of training, interaction, and feedback. You should also have someone on one time scheduled with your direct reports. This can be accomplished with some quick IMs or quick video chats. This helps everyone stay plugged in.
Want to know more about how you can enhance your business through using global staff? Book a call to set an appointment and find out more.