I think of efficiency like this – 

When I go to cook dinner, I make sure I’ve read over my recipe a couple of times to know the steps. 

I have all my ingredients prepped and ready to go. 

Before I even turn on a burner, I know the steps I need to take and the procedures. I have my materials, and I’m ready to flow through the process. 

Efficiency doesn’t just happen – it comes from having a system and being prepared. 

The cliche holds true in today’s fast-paced business world – time is money. 

As a business owner, it’s essential to ensure that your team is working efficiently and making the most of their workday.  

When your team is productive, it saves time, boosts morale, and increases your bottom line.  

Let’s look at some ways to promote efficiency for your team. 

 

Set clear goals and expectations 

• Your team needs to know what’s expected of them and what they’re working towards.  
• Clear goals keep everyone focused and motivated, ultimately leading to increased productivity.  
• Make sure to communicate your business goals and expectations regularly and provide feedback on progress. 

 Encourage breaks 

• While it may seem counterintuitive, taking regular breaks can actually increase productivity.  
• Research shows that taking short breaks can help to improve focus and concentration, reduce stress, and prevent burnout.  
• Encourage your team to take short breaks throughout the day – and don’t forget to take some breaks yourself! 

Use technology to your advantage 

• Technology continues to revolutionize how we work, and there are specific tools available to improve productivity. 
• From project management software to communication tools, technology streamlines workflows and can automate repetitive tasks.  
• Your team should have access to the tools they need to work efficiently and the training to take advantage of these resources. 

Prioritize tasks 

• It’s easy to get overwhelmed when there are multiple tasks to complete. 
• Encourage your team to prioritize their work, starting with the most important and urgent tasks.  
• This helps them stay focused and makes sure they’re moving forward on the tasks that matter most for your business. 
• Some employees are naturally better at this than others. 
• Take the time to work with staff who are unsure or unclear about which tasks should have priority.  

Emphasize collaboration 

• Collaboration is key to efficiency in the business world. 
• You want your team to work together, share ideas, and collaborate on projects.  
• This improves work quality and promotes community and teamwork. 

“Individual commitment to a group effort – that is what makes a team work, a company work, a society work, a civilization work.” – Vince Lombardi 

Getting your team on the same page creates a synergy leading to unforeseen creative ideas and a more seamless workflow.  

Efficiency is the most elegant form of expression for your business.  

When things are running smoothly, there are no wasted steps, no friction, less tension, and frustration. 

 

At HireSmart, we’re a little obsessive about efficiency, always striving to improve.  

And that’s why we can offer our excellent services at a reasonable cost to our clients.  

If you want to work with a staffing company that finds you high-quality and well-trained virtual employees while supporting your business with our battle-tested expertise, click here for a free consultation.